Organizing receipts

Mike Hughes

New Member
Does anyone out there have any super fantasic ideas for filing receipts??? I'm talking about little itty bitty receipts like you get at say, Wal-Mart, Home Depot, Post Office, etc............

Currently, I put them together with a paper clip by month, and put in an envelope for each year...........

Anyone have a better way?


By the way, all Accounts Payable invoices (8.5" x 11" papers).....for things like leases, car insurance, payroll, etc......get stored in binders. Its just those little ones that drive me nuts.
 

Andy Wheatley

New Member
I use 9"X12" clasp envelopes for each month Jan through Dec. Anything pertaining to a given month goes in the appropriate envelope. Not to different from what you do.
 

Dan Flynn

PWN Founder
I use one credit card for the year. Put everything on it then go over the 12 statements at the end of the year. Cash receipts get put in a big folder.

That's it. :)
 

Dave Olson

New Member
Hello Mike,

All cash receipts go into an envelope for that year (sometimes 2 big ones). We play cash for employee meals, gasoline, etc.

All moneys are put into a petty cash account. From there I charge the various expense accounts so I know how much we are spending in each area. I use Quickbooks Pro.

Dave Olson
 

Walt Graner

New Member
We have accounts everywhere we go, never have cash receipts. But all loose receipts get put in envelopes and handed in each month.
 

Bill B

New Member
I use the 9 X 12 envelope method, with some modifications. I keep a separate mailing envelope inside for: (1) Fuel receipts, (2) reimbursement receipts - those Walmart dealies that I pay for, then reimburse from business, (3) credit card items - I use one card to purchase mail order and large items for biz, (4) receipts that have been payed with a biz check.
At the conclusion of each month I write a company check for the reimbursed items - 1 and 2, and to the CC company - item 3. I then seal each of those envelopes and write total amount paid and company check number on outside. I use quick books, so process of entering in data requires I apply to correct expense accounts, etc. and keeps me from getting back into "sealed" envelopes.
I realize this all sounds pretty anal, but it keeps me straight. Running biz as a corporation, so I feel it is important to have defined process in place to maintain integrity of corporate structure. B2
 

reedsterstl

New Member
I use a 9x12 envelope also. Every Friday morning I load all reciepts onto a spreadsheet I have for expenses. At the end of the year I deduct the $$ for chemicals from this. My customers pay for chemical up front is why I do this. I have seperate spread sheets for 1) administrative items, ie, advertising, office supplies, etc. and 2) rollers, sprayers, chemical buckets, stuff like that. Also keep a spred sheet for completed jobs. I have two 9x12 envelopes for 1)All bids and 2) Accepted/completed bids.

Sometimes a "senior moment" sets in and I have to play catch up with loading stuff. But make it a point to save everything, reciepts and job notes I make. Thank goodness for computers.

Kuwait update, my youngest son is there, if anyone would like to email him and cheer him up its lazyone18@hotmail.com. I know he would appreciate it. He and his fellow soldiers are a little homesick.

Reed
 

Shawn George

New Member
WE'RE SUPPOSED TO KEEP RECEIPTS ?!!?..........(just kidding)

may sound goofy, but we use a "dome" book and clip the receipts into the appropriate month. works for me..........turn the book over to accountant and he sorts it out.

holding off going to quickbooks until we get a new 'puter.
 

Mike Hughes

New Member
Shawn,

You could probably pay for a new computer with the money you'd save not paying your accountant to sit there and sort thru papers!!

I hand my account a floppy disk (Accountants copy disk from Quickbooks) and all the dirty work is done already.
 

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